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Preparation of Business Accounts

Balance Date Questionnaire

All figures should be GST inclusive.

 

DETAILS

Name
Email
Company Name
Balance Date

 

1. STOCK ON HAND

a. Stock on hand at cost at balance date
b. What allowance (if any) has been made for obsolete or slow Moving stock?
c. How much of the stock on hand is subject to retention of title clauses?

 

2. WORK IN PROGRESS

Work started but not completed by balance date.
The Value of work in progress is

 

3. PARTICULARS OF NEW ASSET PURCHASES

    • Inclose copies of invoices
    • Enclose copies of Hire Purchase Agreements

Type of Asset

Cost Price $

Date Purchased

 

4. ACCOUNTS PAYABLE

(Amounts owing by you at blance date)

Includes Cheques not presented at balance date

Name

Particular

Code Office Use

Amount($)

 

Accountants Adjustments:

 

Total:

 

5. ACCOUNTS RECEIVABLE

(Amounts owing to you at balance date)

 

Please provide a copy of your debtors list as at balance date.
All bad debts should be written out of debtors ledger prior to balance date.

Total Debtors:

 

6. ASSETS SOLD OR SCRAPPED DURING THE PERIOD

Type of Asset

Selling Price or Details of Trade-in

Original Cost

Scrapped Y/N

Date

 

7. OUT OF POCKET CASH EXPENSES

Provide details of any business expenses paid from other accounts or in cash

Type of Expenses

Amount ($)

 

8. CASH ON HAND (Float/Pettycash)

Amount of cash on hand at balance date

 

 

9. CASH/CHEQUES AWAITING BANKING

List below details of any business proceeds not banked

 

 

10. GOODS TAKEN FOR OWN USE

Details

Amount

 

11. PROCEEDS NOT BANKED/CASH TAKEN FOR PRIVATE EXPENDITURE

Please list below details of any business proceeds not banked

From whom received
Details
Amount
How were proceeds spent

 

12. USE OF MOTOR VEHICLE

Was the business vehicle used for private running?

If yes, please provide Vehicle Log Book or complete the following:

 

Vehicle Vehicle
Total KM's Private running for the year
Total KM's Business running for the year

 

 

13. OFFICE AT HOME

If you use your private dwelling for business purpose please provide:

a.

Area of room used for business
Total area of house
Cost of house
Copy of Govt. Valuation or Rates Statement (Please give file an obvious name)

b. A list  recording:

Domestic power
Rates
Insurance
Repairs
Rent
Mortgage Interest

 

14. INVESTMENTS

Date Purchased

Quantity

Cost($)

a) Term Deposits

b) Unit Trusts

c) Shares

d) Others

 

15. ANY OTHER INFORMATION RELEVANT TO YOUR FINANCIAL STATEMENTS

 

 

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